Payroll that runs on your schedule
Pay workers daily, weekly or the moment a shift ends. Payroa calculates pay and taxes, routes every run through approval, and sends money by same-day ACH or straight to the Payroa card.
Three ways to pay, one set of books
Mix and match pay schedules by team. Every payment, whatever its timing, lands in the same payroll register and tax filings.
Scheduled daily pay
Set it once and pay approved hours every business day. Workers see yesterday's shift in their account this morning.
On-demand payments
Send a one-off payment for a bonus, a correction or a final paycheck at any time, with taxes withheld automatically.
Earned wage access
Keep your regular cycle and let workers draw a share of wages they've already earned, with no cost to your cash flow.
See what's due, what's stuck and what's on the way
The Payments screen is where payroll admins spend their day. Totals at the top show money that needs attention. Filters break every run down by status so you can clear exceptions before the cutoff.
- Unpayable workers: people missing bank details, with one-click reminders
- Returned payments: bank returns with the reason and a fix
- Pending payments: everything in transit, by payout method
- Grouped and history views for pay dates and past runs
Hours from your time clock wait for a manager to confirm them.
Gross pay, taxes and deductions are calculated. Click Process to approve.
Approved and queued for the next payout window.
Funds have left your account and are on the way to workers.
A payment was returned. Retry, update bank details or pay to card.
Employees, contractors and one-off payments together
Stop running a payroll tool for employees, a separate tool for contractors and a spreadsheet for bonuses. Payroa handles all three with the right tax treatment for each.
- Federal, state and local payroll tax calculation and filing
- W-2 and 1099-NEC forms generated at year end
- Garnishments, benefits deductions and reimbursements
- Multi-state payroll for crews that cross state lines
Workers choose how they get paid
Same-day ACH
Runs approved before the daily cutoff reach any U.S. bank account the same business day.
Payroa pay card
Workers without a bank account get a Visa card. Funds arrive within minutes and the card works with Apple Pay.
Instant to debit card
Push pay to an eligible debit card the worker already has, for when same-day isn't fast enough.
Payroll questions
What is the daily cutoff for same-day pay?
Runs approved by 10:00 AM Pacific Time on a business day are sent by same-day ACH. Runs approved later are sent the next business day. Payments to the Payroa card can be sent at any time.
How do you calculate and file payroll taxes when we pay daily?
Each run calculates federal, state and local withholding based on the pay period. Payroa deposits taxes on the schedule each agency requires and files quarterly and annual returns for you.
Where does the money come from?
Your business links a funding account. Before each payout window, Payroa debits the exact amount shown in the funding report: net pay, taxes and fees.
What happens when a payment is returned?
The payment moves to Payment error with the bank's reason. You can retry, ask the worker to update their bank details, or send the pay to a Payroa card instead.
Is earned wage access a loan?
No. Workers draw from wages they have already earned. The amount is deducted from their next paycheck, with no interest.
Can we pay contractors and employees in the same run?
Yes. Each worker has a type, and Payroa applies the right tax treatment and year-end form automatically.
Do you support one-time payments?
Yes. Use Create payment on the Payments screen for bonuses, corrections, reimbursements or final paychecks.
See Payroa with your own payroll
Book a 30-minute walkthrough. We'll map your pay schedule, payout methods and card controls, then send a quote within one business day.